Cound Cricket Club - Club Constitution

1.	NAME
1.1	The club shall be known as Cound Cricket Club and will be affiliated to the England and Wales Cricket Board through the Shropshire Cricket Board.
2.	AIMS AND OBJECTIVES
2.1	To encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching and fixtures for all playing members and to foster and promote the sport of cricket at all levels within the community.
2.2	To afford all members such benefits and privileges as it may be possible to arrange.
2.3	To ensure all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and the Laws of Cricket.
2.4	To encourage all members of all categories to participate in the life of the Club through playing, social and fund raising activities and general management.
2.5	To ensure a duty of care to all members of the club by adopting and implementing the ECB "Safe Hands"- Cricket Policy for Safeguarding Children, and any future versions of the policy.
2.6	To ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.
2.7	To adopt the ECB "Volunteers in Cricket - Good practice Guide" and "Volunteers Charter" and any future versions of these.
3.	MEMBERSHIP
3.1	Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
3.2	Membership shall be defined as:
	a) Senior Playing - a paid up member of a senior team.
	b) Non-Playing - an elected club official or other Social Member.
	c) Honorary Life Member - long serving member of the club given honorary life membership by a vote at an Annual General Meeting.
	d) Junior Member (under 17 at the 1^st January) - a paid up member of a junior team.
	e) Parent/Carer of a Junior member.
3.3	All members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any Codes of Conduct that the club has adopted. The Constitution identifies those members eligible to vote at any General Meetings.
3.4	The club will maintain a specific and equitable pricing policy, with the level of subscriptions and match fees being decided by members, eligible to vote, at the Annual General Meeting. The policy will specifically aim to maintain junior subscriptions at a level significantly below that of senior members, so that Junior membership is actively encouraged.
4.	MANAGEMENT
4.1	The transaction of the business of the club shall be vested in a General Committee elected at the Annual General Meeting which, in addition to the powers of authority of this Constitution, may exercise all powers and authority and undertake all acts in the furtherance of aims for which the club is established and are not hereby expressly directed.
4.2	Honorary officers of the club shall be as follows: · President · Vice Presidents
4.2	The Executive Officers of the club shall be as follows: · Chair · Vice Chair · Secretary · Treasurer · Club Welfare Officer · ClubMark Co-ordinator · Club Development Manager · Youth Co-ordinator · Auditor
4.3	Club Officials shall be as follows: · 1^st X1 Captain · 1^st X1 Vice Captain · 2^nd X1 Captain · 2^nd X1 Vice Captain · Evening League Captain · Deputy Club Welfare Officers · Schools Liaison Officer · Under 16's Mangers · Under 13's Managers · General Committee · Club Groundsman · Club Umpire · Club Social Secretary
4.4	Membership of the General Committee shall be elected at each Annual General Meeting. Period of office is therefore defined as one year
4.5	The size of the General Committee may vary from year to year at the discretion of the Annual General meeting but will not be less than seven members eligible to vote.
4.6	The officers of the Club (Chairman, Secretary and Treasurer) may borrow from a Financial Institution, e.g. a bank or finance company, a reasonable sum of money to be used for improvements to the ground, machinery or changing facilities only. Two of the three named officers must sign any documentation and the General Committee must approve all transactions.
5.	GENERAL MEETINGS
5.1	Meetings of the General Committee will be held at regular intervals throughout the year at the discretion of the Chairman and Secretary
5.2	The Annual General Meeting (AGM) of the club shall be held following the season and by November 30 at the latest.
5.3	All members will be advised of the date of this meeting which will also be published in the annual fixture card.
5.4	The business transacted shall include:
	a) Confirmation of the minutes of the previous AGM and any business arising there from
	b) Audited Balance Sheet (Statement of Accounts) and Treasurer's report
	c) Chairman and Secretary's report.
	d) Captains and Youth Teams reports.
	e) Election of President, Vice Presidents, Club Chairman, Club Vice-Chairman, Secretary, Treasurer, Committee Members and Chairman of General Committee, Auditor, Child Welfare Officer and other Executive Posts referred to in this constitution (together with such posts as may have been agreed by the General Committee)
	f) Notified amendments to the Constitution
	g) Any other appropriate business
6.	SPECIAL (EXTRAORDINARY) GENERAL MEETING
6.1	By simple majority of the General Committee or on a requisition signed by at least ten club members eligible to vote, a Special or Extraordinary General Meeting shall be convened by the Secretary giving at least fourteen days notice to all club members specifying the business to be transacted
7.	COMMITTEES
7.1	Such other committees or sub-committees shall be established as deemed appropriate by the General Committee or by vote at the Annual General Meeting (or Special General Meeting). The terms of reference of such committees shall be determined by the General Committee.
8.	CO-OPTION
8.1	Powers to co-opt as deemed appropriate shall be vested in all committees of the club but such co-opted members shall not be entitled to vote. Co-opted members may be non-club members invited to advise on specialist subjects.
9.	VOTING
9.1	At all meetings of the club including Annual and Special General Meetings each member shall be entitled to one vote. In the event of an equal vote the Chairman of the meeting shall have a second casting vote. Voting at all meetings shall be by a show of hands except where the General Committee or meeting Chairman decides voting shall be by ballot. At all meetings decisions shall be made by a simple majority.
9.2	For the purpose of voting, membership will be defined as:
	a) A paid up member of a senior team
	b) Elected club Officials
	c) Honorary Life Members
10.	QUORUM
10.1	The quorum at Annual/Special General meetings shall be 50% of the voting membership as previously defined.
10.2	The quorum at General and other Committees shall be 50% of the membership of that committee.
11.	SECRETARY
11.1	The Secretary shall be responsible for all correspondence, the Notice, Agenda and minutes of Annual, Special and general Committees meetings. Minutes of the aforementioned meetings shall be presented for confirmation at the following meeting. (Minutes should also be taken at Sub-Committees)
12.	TREASURER
12.1	The Treasurer shall be responsible for all financial matters including receipt of monies, payments, banking and the production of an audited Annual Balance Sheet/Statement of Accounts and Annual Report. The Treasurer shall also be responsible for producing an up-date of the financial position as required by the General Committee.
12.2	Cheques shall be signed by the Treasurer and one of two elected members of the General Committee as nominated by that Committee from time to time
12.3	The Club's Financial Year will end on the 31^st October.
13.	CLUB WELFARE OFFICER
13.1	The Club Welfare Officer shall be responsible for the promotion and implementation of the "Welfare of Young People in Cricket Policy" and be the first point of contact in the Club for reporting of Child Welfare and Protection concerns. As such, Child Welfare will be an Agenda item and subject of a report at Management Committee meetings and at the Annual General Meeting.
14.	AUDITOR
14.1	The Auditor for the ensuing year shall be appointed at the Annual General Meeting
15.	SUBSCRIPTIONS
15.1	A bona fide member of the club shall be deemed as such upon payment of the appropriate subscription by the stipulated date each year or by General Committee recorded decision. A list of members in all categories shall be maintained by the Treasurer.
15.2	An Honorary Life Member is not obliged to pay an annual subscription but, if a playing member, normal match fees will apply.
16.	ELIGIBILITY
16.1	No person shall be eligible to take part in the business of the Club unless the appropriate subscription has been paid by the date specified by the General Committee.
16.2	No person shall be eligible for selection for any club team unless his/her subscription has been paid by the specified date.
17.	DISCIPLINE AND APPEALS
17.1	The General Committee shall have the power to refuse membership, or remove it, for any conduct or character likely to bring the club or cricket into disrepute.
17.2	All complaints regarding the behaviour of members should be submitted to the Secretary in writing. A Disciplinary sub -committee, appointed from the general committee, will meet to hear complaints within 7 days of the complaint being lodged. The committee will have the power to take disciplinary action including termination of membership.
17.3	The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
17.4	Any member against whom disciplinary action has been taken will have the right to appeal to a Panel of not less than three members drawn from President, Vice Presidents, Club Chairman, Club Vice-Chairman or other Officer of the Club as appointed by the General Committee.
18.	TRUSTEESHIP OF THE CLUB GROUND
18.1	Trusteeship of the Ground is held jointly by the Club President (Mr R Onions) and the Club Secretary (Mr B Hunt) as Trustees of the Club.
19.	DISSOLUTION OF THE CLUB AND DISPOSAL OF ASSETS
19.1	If at any general meeting of the club a resolution is passed calling for the dissolution of the club, the Secretary shall convene an EGM to be held no more that 28 days thereafter to discuss and vote on the resolution. If at that EGM the resolution is carried by at least two thirds of the voting membership, the Executive committee shall, at a date to be agreed, realise the assets of the club and discharge all debts and liabilities of the club.
19.2	After discharging all debts and liabilities the remaining assets shall not be paid or distributed amongst the membership of the club but shall be given or transferred to the local county board or any other voluntary cricket organisation in the area having similar objectives to those of the club.
19.3	The liabilities of members the Executive committee are limited to the assets of the club.
20.	AMENDMENT TO CONSTITUTION
20.1	Amendment(s) to this Constitution shall only be made at an Annual or Special General Meeting with the amendment having been presented in writing to a previous meeting of the General Committee.
	This amended Constitution was formally adopted by the Club at the Annual General Meeting held on Friday 14 November 2008.

	SIGNED Jim Roberts (CHAIRMAN) SIGNED Brian Hunt (SECRETARY)

CLUB WELFARE OFFICER

DISCIPLINE AND APPEALS

After discharging all debts and liabilities the remaining assets shall not be paid or distributed amongst the membership of the club but shall be given or transferred to the local county board or any other voluntary cricket organisation in the area having similar objectives to those of the club.

The liabilities of members the Executive committee are limited to the assets of the club.